Staffsoul Terms and Conditions

1. Definitions

• User: Any individual, company, or organization that accesses or uses the Staffsoul platform or any related services.
• Platform/Services: The Staffsoul website, mobile applications, and any other service provided by Staffsoul.
• Content: All data, information, text, graphics, images, or other material made available through the platform.
• Agreement: This Terms and Conditions document, including all its amendments and modifications.
• Account: A profile registered on the platform that grants access to its features and services.
• Third-Party Services: Services or content provided by external entities integrated with the platform.
• Intellectual Property: Trademarks, copyrights, patents, trade secrets, and other proprietary rights.
• Confidential Information: Any non-public information that is designated as confidential or that should reasonably be considered confidential.
• Force Majeure: Events beyond the control of either party, such as natural disasters or war.

1. Binding Agreement

3.1. By accessing or using the Staffsoul website or any of its services, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions in their entirety.

3.2. Your use of the website constitutes your acceptance of all provisions contained herein.

2. Consent Through Use

3.3. Any act of accessing, browsing, or interacting with the Staffsoul platform is deemed an acceptance of these Terms.

3.4. Registration or subsequent use confirms your agreement to these Terms, including future modifications.

3. Legal Capacity

3.5. You represent that you are at least 18 years old or have reached the legal age of majority in your jurisdiction, and are legally capable of entering into a binding contract.

3.6. If using the platform on behalf of an entity, you affirm that you have the authority to bind that entity to these Terms.

1. Right to Amend

4.1. Staffsoul reserves the right to modify these Terms at its sole discretion.

2. Effective Date and Retroactivity

4.2. All modifications become effective immediately upon being posted.

4.3. Amendments apply solely to future interactions.

1. Applicable Law

5.1. This Agreement is governed by and construed in accordance with the laws of India.

2. Exclusive Jurisdiction

5.2. Disputes shall be subject to the exclusive jurisdiction of the courts in Kolkata, India.

3. Consent to Service of Process

5.3. You agree not to object to the jurisdiction or venue of these courts.

1. Overview

6.1. Staffsoul provides an online platform for recruitment, talent management, and professional networking.

2. Services Offered

6.2. The platform enables:

• Job Listings and Applications
• Candidate Search and Matching
• Employer Branding
• Access to Career Resources
• Networking and Collaboration

3. Service Delivery

6.3. Services are provided on an “as is” and “as available” basis, though we strive to ensure high quality.

1. Eligibility

7.1. You must be at least 18 years old or have reached the legal age of majority.

7.2. If registering on behalf of a company, you confirm that you have the authority to bind that entity.

2. Registration Process

7.3. To access our services, you must register an account with accurate, complete, and current information.

3. Verification and Documentation

7.4. Additional documentation may be required for identity verification. Failure to provide accurate documentation may result in account suspension.

4. Account Security and Responsibility

7.5. You are responsible for maintaining the confidentiality of your account credentials. Do not share your login information.

1. Account Security

8.1. You are solely responsible for maintaining the confidentiality of your account credentials. Do not share your login details.

8.2. Immediately notify Staffsoul of any unauthorized access.

8.3. Use strong, unique passwords and enable two-factor authentication when available.

8.4. While we implement robust security measures, no system is completely secure. You assume responsibility for any losses due to negligence.

1. Payment Obligations

9.1. By accessing the platform, you agree to pay all applicable fees as displayed or communicated.

9.2. Payments must be made using accepted methods and on time to avoid suspension.

9.3. All fees are quoted in INR. Additional taxes, such as GST, may apply.

2. Billing and Invoicing

9.4. Billing cycles, invoicing methods, and payment terms will be clearly communicated. Please review invoices promptly.

9.5. Late payments may incur additional fees or lead to suspension.

3. Refund Policy

9.6. Refunds, if applicable, will be processed in accordance with our Refund Policy. Certain fees are non-refundable.

1. Ownership

10.1. All content and intellectual property on the platform are the exclusive property of Staffsoul or its licensors.

10.2. No rights are transferred to you beyond the limited license to use the content.

1. License Grant

11.1. Staffsoul grants you a limited license to access and use the platform for personal or internal purposes.

2. Permitted Use

11.2. You may use the platform’s features for internal purposes only.

11.3. Account sharing is prohibited; each user may operate only one account.

3. Restrictions

11.4. You shall not reverse engineer, decompile, or attempt to derive the source code of any component of the platform.

11.5. Reproduction or public display of proprietary content without consent is prohibited.

1. Ownership and License

12.1. Any content you create or submit (“User Content”) remains your property.

12.2. By submitting User Content, you grant Staffsoul a non-exclusive, royalty-free license to use it in connection with the platform.

1. Submission Guidelines

13.1. All submitted content must adhere to the platform’s guidelines and applicable laws.

13.2. Prohibited content includes malware, hate speech, or material that infringes on third-party rights.

2. Moderation Process

13.3. Staffsoul employs automated tools and manual reviews to monitor submitted content.

13.4. Moderators may remove or modify content at their sole discretion without prior notice.

3. Appeal Process

13.5. If your content is removed, you may appeal within 14 days. The final decision is binding.

1. Data Collection and Use

14.1. Data collected includes personal, usage, and transactional information, which is used for service improvement and communications.

14.2. Data is processed in accordance with our Privacy Policy.

2. Data Sharing

14.3. Data may be shared with third-party service providers for operational functions, subject to confidentiality agreements.

14.4. Disclosure may occur as required by law.

1. Definition of Confidential Information

15.1. Confidential Information includes any non-public information designated as confidential or that should reasonably be considered confidential.

2. Obligations of the Receiving Party

15.2. Confidential Information must be used solely for purposes related to this Agreement and kept secure.

15.3. Disclosure to third parties is prohibited without prior written consent, except as required by law.

1. Compliance with Laws

16.1. Use the platform in accordance with all applicable laws and regulations.

2. Acceptable Use Guidelines

16.2. Use the platform solely for its intended purposes, such as recruitment and networking.

16.3. Do not engage in activities that disrupt platform performance or compromise security.

3. Prohibited Activities

16.4. You shall not engage in fraudulent, defamatory, or otherwise harmful activities.

• Unauthorized access or hacking
• Spamming or phishing
• Harassment or defamation

4. Security and Account Integrity

16.5. Maintain the confidentiality of your account details.

16.6. Do not share your login credentials; such actions may result in suspension.

1. Prohibited Activities

17.1. You shall not engage in any unlawful, fraudulent, or harmful activities, including:

• Unauthorized access or hacking
• Distribution of malware or harmful software
• Spamming or deceptive practices
• Circumventing security controls
• Transmitting defamatory or illegal content
• Harassing or threatening other users

17.2. Any conduct deemed harmful by Staffsoul is strictly prohibited.

2. Monitoring and Investigation

17.3. Staffsoul reserves the right to monitor all activities on the platform.

17.4. Suspicious behavior may trigger investigation and enforcement actions.

1. Security Standards and Protocols

18.1. Staffsoul employs advanced security measures, including encryption and multi-factor authentication.

18.2. Regular vulnerability assessments and penetration tests are conducted.

2. Cybersecurity Measures and Threat Detection

18.3. All communications are encrypted.

18.4. The platform continuously monitors for suspicious activity.

18.5. Intrusion detection systems and behavioral analytics help mitigate threats.

3. Anti-Scraping and Data Harvesting

18.6. The use of automated tools or bots to extract data is explicitly prohibited.

18.7. Attempts to bypass anti-scraping measures may result in suspension.

4. IT Compliance and Best Practices

18.8. The platform complies with the Information Technology Act, 2000, and other applicable guidelines.

18.9. Policies are updated to reflect evolving cybersecurity threats.

1. General Obligation

19.1. You agree to comply with all applicable Indian laws, including the Indian Contract Act, 1872; Indian Penal Code, 1860; and the Information Technology Act, 2000.

2. User Responsibilities

19.2. You shall not engage in any activities that violate Indian law.

3. Enforcement by Staffsoul

19.3. Staffsoul may monitor, investigate, and take action against violations of Indian law.

19.4. In the event of a legal breach, Staffsoul may cooperate with law enforcement.

4. Legal Remedies

19.5. Staffsoul may pursue injunctive relief and other remedies for legal violations.

19.6. Disputes shall be resolved under the jurisdiction of Kolkata courts.

1. Regulatory Compliance

20.1. Staffsoul commits to full compliance with all applicable regulations and legal requirements.

20.2. Guidelines from regulatory agencies such as the RBI, SEBI, or other authorities are followed.

2. Industry Best Practices

20.3. Our operational practices align with recognized standards, including ISO/IEC 27001 and ISO 9001.

20.4. Policies are regularly reviewed and updated.

3. Sector-Specific Standards

20.5. Additional standards may apply for specific sectors; adjustments are made as needed.

20.6. Regulatory changes in specific sectors are monitored.

4. Audits and Reviews

20.7. Regular internal and external audits are conducted to verify compliance.

20.8. Corrective actions are implemented based on audit findings.

5. Employee Training and Awareness

20.9. Ongoing training ensures that employees are aware of data protection, cybersecurity, and regulatory changes.

20.10. This training reinforces ethical conduct and adherence to standards.

6. Data Protection Measures

20.11. Technical and organizational measures are implemented to safeguard user data.

20.12. Data handling practices are continuously reviewed.

1. Initial Dispute Resolution

21.1. Engage in good faith negotiations to resolve any disputes.

21.2. If unresolved within 30 days, mediation will be attempted.

2. Arbitration

21.3. If mediation fails, disputes will be submitted to binding arbitration under the Indian Arbitration and Conciliation Act, 1996, in Kolkata.

21.4. The arbitrator’s decision is final and enforceable.

21.5. Arbitration proceedings are confidential.

1. Termination by Staffsoul

22.1. Staffsoul may suspend or terminate your account immediately for breaches of this Agreement.

22.2. Termination may also occur without cause, subject to reasonable notice.

2. Termination by User

22.3. You may voluntarily terminate your account by following the prescribed procedures.

3. Effects of Termination

22.4. Upon termination, your right to access the platform ceases immediately.

22.5. Data associated with your account may be retained as per our retention policy.

4. Post-Termination Obligations

22.6. Terminated accounts may not be reactivated, and stored data may be deleted or anonymized.

22.7. Confidentiality obligations continue even after termination.

22.8. You agree to indemnify Staffsoul for any claims arising from actions prior to termination.

1. Indemnification by the User

23.1. You agree to indemnify, defend, and hold harmless Staffsoul from any claims, damages, or losses arising from:

• a. Your breach of these Terms;
• b. Unauthorized use of the platform;
• c. Infringement of third-party rights.

2. Staffsoul’s Indemnification

23.2. Subject to your compliance, Staffsoul may defend and indemnify you for claims arising from its breach, provided you promptly notify and cooperate.

3. Limitation of Liability

23.3. In no event shall Staffsoul be liable for indirect, incidental, or punitive damages.

23.4. Staffsoul’s total liability is limited to the fees paid by you in the 12 months preceding the claim or a legally prescribed amount, whichever is lower.

23.5. These limitations apply regardless of the legal theory used.

1. Entire Agreement

24.1. This Agreement, including all referenced policies, constitutes the entire understanding between you and Staffsoul and supersedes all prior agreements.

2. Severability

24.2. If any provision is held invalid or unenforceable, the remaining provisions shall continue in full force.

3. Waiver

24.3. No delay in enforcing any provision shall constitute a waiver of that provision.

4. Assignment and Successors

24.4. You may not assign your rights under this Agreement without Staffsoul’s prior written consent. Staffsoul may assign its rights without notice.

24.5. This Agreement is binding on the parties and their successors and permitted assigns.

5. Force Majeure

24.6. Neither party shall be liable for delays or failures due to circumstances beyond its control.

24.7. The affected party must notify the other and use reasonable efforts to resume performance.

6. Notices

24.8. All notices must be in writing and will be deemed delivered when sent by hand, courier, or registered mail.

• a. Delivered by hand (with confirmation);
• b. Received by a recognized overnight courier (with confirmation); or
• c. Sent by email or registered mail during business hours (or on the next business day if sent after hours).

24.9. Notices must be sent to the addresses provided in this Agreement.

7. Governing Language

24.10. This Agreement is drafted in English. In case of any discrepancy, the English version prevails.

8. No Partnership or Joint Venture

24.11. Nothing in this Agreement creates a partnership, joint venture, or agency relationship.

9. Headings and Captions

24.12. Headings are provided for convenience only and do not affect interpretation.

10. Counterparts and Electronic Signatures

24.13. This Agreement may be executed in counterparts, each of which is deemed an original.

24.14. Electronic signatures are valid and binding.